Food Vendors - Terms & Conditions
Food Vendors - Terms & Conditions
Down to Earth (Vic) Co-Operative Society Ltd
PO Box 295, Brunswick East, Vic, 3057
ABN 77 380 803 219
ConFest Market
‘Woorooma’
7599 Pretty Pine Road, Moulamein, NSW
The Down To Earth Cooperative Market Committee invites your application as a Food Vendor at
Easter ConFest.
Please read the following carefully, and if you can comply with these Terms & Conditions, we
welcome you to complete the online 2023 ConFest Market Food Vendor Application Form linked.
1. Food Product & Service
1.1 Only vegetarian and vegan product is permitted in the ConFest Market
1.2 All foods containing nuts, soy products, gluten or any other allergens must be clearly marked on
menu boards.
1.3 Down To Earth has a strict No Disposables or Single Use Items policy. No disposable or single use
crockery/cutlery, packaging, containers or utensils are to be used in the serving of food or drink from
market stalls. This includes biodegradable packaging and utensils. Deposits can be retained for
crockery and creative ways to serve food are encouraged.
1.4 It is recommended that Food vendors have their own mark on their cups and crockery. We
suggest offering a coin refund on the return of cups and crockery. Alternatively, use crockery
purchased from second hand shops, op shops in regional areas are much cheaper than in
Melbourne.
2. Insurance
2.1 All ConFest Market vendors must have Public & Product Liability Insurance of $20 Million as well
as any other insurance consider appropriate to cover Acts of God, to ensure Down To Earth and its
officers are fully indemnified against any loss incurred by you while you are on the ConFest Site.
2.2 ConFest Market vendors must upload a Certificate of Currency covering the ConFest period with
their online Application Form.
3. FSS Certificates
The NSW Food Authority require all vendors that handle food for sale to have at all times of trade,
an onsite attendant who holds a ‘NSW Food Safety Supervisors Certificate’ obtained through a
relevant Registered Training Organisation. FSS certificates expire 5 years from the date of issue. For
more information please go to; https://www.foodauthority.nsw.gov.au
3.1 Food vendors must supply a current NSW Food Safety Supervisors Certificate for each person
who will be acting in a supervisory capacity on their stall at any given time.
3.2 Food vendors must have a FSS certificate holder working in their stall at all times of trade during.
4. Council Registration
4.1 ConFest Market falls under the jurisdiction of the Edward River Council, who require ConFest
Food vendors to complete the Council food registration form and submit it to the market committee
(NOT directly to council). The ConFest Market Committee will then lodge the Council food
registration form on vendors behalf. You can download the form here;
5. Power
The ConFest Market Committee is committed to a 5 year transition to low noise and low emissions
power technology in the Market. We therefore ask vendors to bear this in mind in the generators
they consider going forward. Share with a neighbour, limit energy use and get creative.
5.1 Food vendors who require power must provide their own noise reduced generators.
5.2 Generators must be noise insulated as much as possible.
5.3 Generators must be turned off when not trading.
5.4 Naked flames are only permitted in food vendor cookers while trading, designated cooking
circles and in the fire twirling circle. Vendors are not permitted to otherwise use personal cookers,
nor use candles or tea lights etc.
5.5 All gas and fuel storage must be safe and supplied by stallholder.
6. Sullage
6.1 Water will be provided to each food stall by tap, food vendors will need to have own hose to
connect into the water system.
6.2 Sullage is for liquid only, no food scraps are to go down the pipes. Instead all food scraps, peels
etc must go down the designated compost pit. Cardboard can be placed in designated cardboard
piles.
7. Health & Safety
7.1. All measures must be taken to comply with the requirements of SafeWork NSW to protect the
health, safety and welfare of workers and visitors at the event. refer;
https://www.safework.nsw.gov.au
7.2 All vendors must comply with NSW Food (general) Regulations, see;
https://www.foodauthority.nsw.gov.au
7.3 Kitchens must be built and operated according to NSW Food Authority Guidelines For Food
Businesses at Temporary Events. All other guidelines in this document must also be adhered to.
Download a copy of the guidelines here; Guidelines For Food Businesses At Temporary
Events
7.4 The Edward River Council Food Safety Officers are the total authority on Food Safety. A ConFest
Market Committee member will accompany the Council Officers on their inspections, and will hasten
the removal of any food vendor found in breach of Food Safety regulations.
7.5 The ConFest Market operates in total compliance to the Down To Earth Cooperative Fire Safety
Team, and vendors must follow any direction given by them on fire and general safety. Failure to do
so will result in being evicted from the ConFest.
7.6 Food vendors must have at hand a prescribed fire blanket, cooking specific fire extinguisher(s),
and other kitchen hazard prevention safety equipment.
8. Site Access
8.1 In addition to the market stall fees detailed below and in the ConFest Market Food Vendor
Application Form linked, vendors are required to purchase ConFest general admission tickets for all
workers and accompanying persons they are bringing on site. General ticketing terms & conditions
apply.
Bump-In
8.2 ConFest Market vendors are expected to be open for trade by midday on Wednesday prior to
Easter when gates open to the general public.
8.3 Food vendors are permitted to bump-in onsite 2-days ahead of gates opening to public unless
earlier access has been granted by the market committee. Therefore food vendors will have ConFest
Front Gate clearance from Monday prior to Easter between 9am and 5pm.
8.4 Vendors will need to be onsite by no later than dusk on the Tuesday prior to Easter.
Bump-Out
8.5 Vendors will not be able to disassemble marquees or other stall structures until the morning on
Tuesday after Easter.
8.6 The earliest vendor vehicles can leave the site upon pack-down is at 9am on Tuesday after Easter
and all market vendors must be off site by no later than dusk on the following day. Trading after the
Tuesday after Easter to pack down crew must have permission from the market committee.
Vehicle Pass
8.7 Food vendors are only permitted pass-outs to replenish supplies in cars that have been provided
a Vehicle Pass, and which are displayed on dashboards. Vehicle Passes are applied for to the Market
Committee.
Deliveries & Hire Transport
8.8 Email notification must be provided at least 1-day in advance of any marquee hire delivery or
other transport hire company vehicles requiring access to the site for vendors’ set-up and/or pack
down of a stall. Email This email address is being protected from spambots. You need JavaScript enabled to view it..
Pre-Allocated Stall Space
8.9 Market vendor stall space is pre-allocated within our market plan layout. Accordingly, stalls will
have a measured out and sign posted location prior to vendors arriving. Vendors will not be
permitted to change their location in the market plan. As sharing generators, refrigerators and other
resources is encouraged, upon final selection of vendors, we will call for requests from vendors who
wish to be allocated next to a specific vendor(s).
9. Rubbish Removal
9.1 The ConFest Market has a strict ‘Leave No Trace’ policy. Food vendors are responsible for the
removal of all their rubbish from the ConFest site. A skip hire option is available in the online
ConFest Market Food Vendor Application form.
10. Stall Fees
Stall fees are all inclusive of a minimum 6 days trading, as per bump-in and bump-out times specified
in the ConFest Market Terms & Conditions.
The following prices are stall fees only. Vendors are required to purchase ConFest general admission
tickets for all workers and accompanying persons they are bring on site. Stall fees will be invoiced to
successful applicants, with details of ticket purchase to follow.
Commercial Food: $1,000 for initial 6 metre stall frontage… plus $500 for each extra 3 metre
frontage.
Not-For-Profits: $300 for initial 6 metre stall frontage… plus $150 for each extra 3 metre frontage.
Rubbish Skip Hire: $300 for access to a shared bin.
Prices include GST
11 Application
11.1 Application to be a food vendor at the ConFest Market is strictly via the ConFest Market
Committee.
11.2 Photos of your stall and full description of menu should be sent to the market committee for
consideration for all potential new stall holders.
11.3 Any food vendors who fail to abide by these Terms & Conditions, will be evicted from ConFest
immediately, and applications for stalls at future ConFest gatherings will not be considered.
11.4 Applications close midnight 31st December in the year prior to ConFest. All applicants will be
advised of the result of their application by late January.
12 Selection Criteria
ConFest Market Food Vendors are selected by the ConFest Market Committee members. Selection is
made on various criteria including but not limited to; compliance with the ConFest Market Terms &
Conditions, the mix and variety of food stalls, past participation and performance at ConFest Market,
and an alignment with the spirit of ConFest. In addition we encourage you to get into the ConFest
spirit and create a beautiful space in front of your stall for people to hang out preferably with shade.
13 Complaints Handling
13.1 Vendors that have any issues or feel they have been treated unfairly can write to
This email address is being protected from spambots. You need JavaScript enabled to view it.. All such correspondence will be reviewed by the ConFest Market Committee,
and a written response provided at our earliest convenience (remembering we are all volunteers).