Craft Vendors - Term & Conditions
Down to Earth (Vic) Co-Operative Society Ltd
ABN 77 380 803 219
ConFest Market
‘Woorooma’
7599 Pretty Pine Road, Moulamein, NSW
The Down To Earth Co-operative Market Committee invites your application as a Craft Vendor at
Easter ConFest,
Please read carefully, and if you can comply with these Terms & Conditions, we welcome you to
complete the online 2023 ConFest Market Craft Vendor Application Form linked.
1. Craft Product
ConFest Market offers Commercial Craft, Made and Sold by Maker, and Not-For-Profit stalls, these
are defined as follows
1.1 Commercial Craft ie: Normal items that could be sold in any area of a commercial nature
including clothing, art & craft, other merchandise.
1.2 Made and Sold by Maker ie: Any art & craft items 100% made by you and sold by you.
1.3 Not-For-Profit ie: Charitable and other organisations wishing to promote their cause. Proof of
not-for-profit or charity registration required.
1.4 ConFest does not offer a ‘healing’ market. All modalities of healing offered at ConFest, including
spiritual/psychic readings, massage, body painting etc, are done so as an energy exchange or a
contribution to the overall well-being of the Community. Soliciting for and/or accepting donations for
such services are considered sales and are therefore strictly banned.
1.5 Vendors must have marquees / structured stalls, no blanket sales are permissible.
1.6 Down To Earth has a strict No Disposables policy. Disposable packaging, containers etc is not
permitted
2. Insurance
2.1 All ConFest Market vendors must have Public & Product Liability Insurance of $20 Million as well
as any other Insurance consider appropriate to cover Acts of God, to ensure Down To Earth and its
Officers are fully indemnified against any loss incurred by you while you are on the ConFest Site.
2.2 ConFest Market vendors must upload a Certificate of Currency covering the ConFest period with
their online Application Form.
3. Power
3.1 ConFest craft vendors are not permitted to have generators. (An easy form of power can be
derived from using a car battery and LED lighting).
4. Health & Safety
4.1 All measures must be taken to comply with the requirements of SafeWork NSW to protect the
health, safety and welfare of workers and visitors at the event. refer;
https://www.safework.nsw.gov.au/ .
4.2 The ConFest Market operates in total compliance to the Down To Earth Co-operative Fire Safety
Team, and vendors must follow any direction given by them on fire and general Failure to do so will
result in being evicted from ConFest.
5. Site Access
5.1 In addition to the market stall fee detailed in the ConFest Market Craft Vendor Application form
following, vendors are required to purchase ConFest general admission tickets for all workers and
accompanying persons they bring on site. General ticketing terms and conditions apply.
Bump-In
5.2 ConFest Market vendors are expected to be open for trade by midday on Wednesday prior to
Easter when gates open to the general public.
5.3 Craft vendors are permitted to bump-in onsite 1-day ahead of gates opening to public unless
alternative arrangements for earlier entry are made with the market committee. Entry to site is
strictly between 9am and dusk.
5.4 Vendors will need to be onsite by no later than 12pm on Wednesday prior to Easter.
Bump-Out
5.5 Vendors will not be able to disassemble marquees or other stall structures until the morning on
theTuesday after Easter.
5.6 The earliest vendor vehicles can leave the site upon pack-down is at 9am on Tuesday after Easter
and all market vendors must be off site by the following day.
Vehicle Stay Put Parking
5.7 Craft vendors are permitted to have one vehicle parked immediately behind their craft stall
which is in a ‘stay put’ zone. Craft vendors needing to exit the site during the festival must be parked
in the Come & Go Access Parking or car park.
Deliveries & Hire Transport
5.8 Email notification must be provided at least 1-day in advance of any marquee hire delivery or
other transport hire company vehicles requiring access to the site for vendors’ set-up and/or pack
down of a stall. Email This email address is being protected from spambots. You need JavaScript enabled to view it..
Pre-Allocated Stall Space
5.9 Market vendor stall space is pre-allocated within our market plan layout. Accordingly, stalls will
have a measured out and sign posted location prior to vendors arriving. Vendors will not be
permitted to change their location in the market plan.
6. Rubbish Removal
6.1 The ConFest Market has a strict ‘Leave No Trace’ policy. All vendors are responsible for the
removal of all their rubbish from the ConFest site.
7. Stall Fees
Stall Fees are all inclusive of a minimum 6 days trading, as per bump-in and bump-out times specified
in the ConFest Market Terms & Conditions.
The following prices are stall fees only. Vendors are required to purchase ConFest general admission
tickets for all workers and accompanying persons they are bring on site. Stall fees will be invoiced to
successful applicants, with details of ticket purchase to follow.
Commercial Craft: $350 for initial 3 metre stall frontage… metres plus $250 for an extra 3
metre frontage
Made & Sold by Maker: $70 for initial 3 metre stall frontage… plus $30 for an extra 3 metre
frontage
Not-For-Profit: $20 for initial 3 metre stall frontage
Prices include GST
8. Application
8.1 Application to be a craft vendor at the ConFest Market must be made directly to the market
committee. Contact the market committee by December in the year prior to the festival. Application
forms can be found at confest.org.au. Please make contact with the committee before filling in a
form via email on This email address is being protected from spambots. You need JavaScript enabled to view it.
8.2 Photos of your stall and full description of wares should be sent to the market committee for
consideration for all potential new stall holders.
8.3 Any vendors who fail to abide by these Terms & Conditions, will be evicted from ConFest
immediately, and applications for stalls at future ConFest gatherings will not be considered.
8.4 Applications for new stalls should be received in the year prior to ConFest (end of December).
Returning vendors should notify the committee by December of their intent to return. All applicants
will be advised of the result of their application by the end of January.
9. Selection Criteria
ConFest Market Craft Vendors are selected by the ConFest Market Committee members. Selection is
made on various criteria including but not limited to; compliance with the ConFest Market Terms &
Conditions, the mix and variety of stalls, past participation and performance at ConFest Market, and
an alignment with the spirit of ConFest.
10. Complaints Handling
10.1 Vendors that have any issues or feel they have been treated unfairly can write to
This email address is being protected from spambots. You need JavaScript enabled to view it.. All issues and complaints raised will be reviewed by the ConFest Market
Committee, and a written response provided at our earliest convenience (remembering we are all
volunteers).